Schools enjoy a safer, quicker way to access student records

About the client

The client is a large educational charity which owns and operates academies across the UK.

What they wanted

The client needed to scan and digitise student records from all of their academies across the country. The Head Office also needed HR scanning and invoice capture.

What we did

We arranged to collect the document archives from each academy over a six month period.

After scanning the student records, we converted the scanned images into text-searchable PDF images. Then we indexed them using the client’s own indexing system.

We added the scanned documents to an individual database, one per academy, and uploaded them onto our online hosting system, FreeDocs.

This allows each location to be able to see their own documents only, which is essential due to the confidential nature of the student records.

To make sure each academy’s student records are kept up to date, we set up quarterly collections.

Now the academies can offer each student an electronic copy of their record of education.

What they said

“Holding all of our student record information within a secure and accessible system is essential for us – Storetec provide this and more.

“The academies can access their own documents when needed, whilst the Head Office team can see all of the information across the group. 

“We did suffer a fire at one of our buildings last year and would have lost all of the student records if we hadn’t have been working with Storetec.”

Head of Pupil Services