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FreeDocs Document Management

Secure Document Management

FreeDocs is a cloud-based document management system designed to give businesses a secure space to store and access confidential and business-critical documentation. FreeDocs has won numerous awards over the years including: 

Records Management Product of the Year 2019

Product of the Year 2018

How does FreeDocs work?

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1 - Collection

Our logistics team will arrange the collection of your paper documents from your office location, whether you're based in the UK or internationally.

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2 - Scanning

We will scan your paper documents into text-searchable PDF's to populate your FreeDocs database. We can also handle the migration of data from your existing system into FreeDocs. 

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3 - FreeDocs

We will set up your custom FreeDocs database and populate this with all scanned and migrated data. Standard and super users are created and credentials are delivered to employees. 

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4 - Training

You can now securely access your documents and benefit from all the features FreeDocs offers! Our experienced consultants will visit you to deliver training to employees.

Features

Decades of industry experience and valuable client feedback have helped us develop FreeDocs into one of the best document management systems on the market. Scalable to businesses of any size, FreeDocs encompasses a number of features including:

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Security

  • Data & password encryption
  • 2-factor authentication
  • Detailed audit trails
  • Managed password policies
  • Multi-user restrictions
  • Super-user permissions
  • Restricted access via IP address
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Accessibility

  • 24/7 Worldwide access
  • Accessible across multiple devices
  • Custom file tree structures
  • Advanced searching capabilities
  • Custom indexing fields 
  • Starred documents 
  • OCR Application 
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Functionality

  • Unlimited databases & data
  • Drag & drop upload
  • Data migration
  • E-Signature integration
  • Print, email & download function
  • Unlimited users 
  • Custom branding & logo integration
Do you need our services? Contact us today on 0800 612 4065

Benefits

  • With 24/7 access to FreeDocs, you can review business-critical documents quickly and efficiently; whether you’re working from home or travelling to your next meeting.

  • A well-structured document management system eradicates the need for organisations to rely on paper records which typically take up valuable office space.

  • With access to detailed audit trails providing information on the date, time, user and action, you can monitor the flow of information throughout the business.

  • By storing your confidential documents on FreeDocs as opposed to a standard computer server, you can have the assurance that your records have the very best security and protection.   

  • Improve business workflow with features such as e-signing guaranteeing a quick and seamless exchange of electronic documents.

  • With the ability to apply advanced indexing fields to your documents, you can run custom reports to identify records which are due for evaluation for retention reasons or as part of GDPR compliance.

Document scanning services

Do you want to transition to a more secure, digital way of working but are overwhelmed at the thought of manually scanning boxes and boxes full of paper documents?

Scanning millions of documents a month, we can take care of digitising your paper records into electronic images. We will even upload the scanned documents into FreeDocs and create a custom file tree structure for your convenience. 

Following project completion, you may wish to scan, index and upload new documents into FreeDocs yourself. If you don’t have the time or resources, we’re more than happy to arrange daily, weekly or monthly collections to scan and populate your FreeDocs database with. 

Find out more

2019 document management award winners

Award-winning document management services

We are extremely proud to have received numerous awards for FreeDocs including Records Management Product of the Year 2019 and Product of the Year 2018. 

Our document scanning services have also been nationally recognised winning BPO/Outsourced Scanning Bureau Business of the year in 2018 2017, 2015, 2014 and 2013.

Why Storetec

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Continued Development

With an internal development team, we are always looking for new and useful features to integrate into FreeDocs. Have a bespoke requirement? We're more than happy to explore any features you may require.

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Experience

With over 16 years of experience in the document management industry, we have scanned and hosted business-critical documentation for some of the largest organisations in the UK and worldwide.

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Security

Our operations are regularly audited and we're accredited to a number of frameworks including ISO 27001 for Information Security and ISO 9001 for Quality Management. 

Ready to get started? Receive your free quote today

Connected Services

Document Scanning Services
Document Scanning

Investing in the latest equipment, we can digitise your paper documents into secure electronic images and upload these into your FreeDocs database for your convenience. 

Digital Mailroom Services
Digital Mailroom

Why not use FreeDocs to manage your everyday mail items? After setting up a PO box, we will collect, digitise and upload your scanned letters into FreeDocs for secure access. 

Large Format Scanning Services
Large Format Scanning

If your documents are A1, A0 or larger in size, we can digitise these into scalable images and upload them into FreeDocs ready for you to review and securely access. 

Related Case Studies

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Our experienced team provided the client with a comprehensive audit of their current services. READ MORE >

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Thanks to Storetec, one of the largest housing associations in the UK can now give faster, better service to its tenants. READ MORE >