2018 has arrived which begs the question, what are your organisation's new year's resolutions? Some resolutions may be based on creating a more environmentally friendly office, improving staff efficiency, or company expansion. But what If I told you that by digitising your documentation, you could encompass all of these resolutions in one?
By making the decision to digitise your company documentation, your organisation is taking a step towards being paper-less and being more sustainable. Secondly, digital records are instantly accessible meaning your staff will be saving time and money by not searching through stacks of paper. At the click of a button, staff can access a document anytime, anywhere in the world. Finally, by removing the filing cabinets and bookcases within your office, you are freeing up valuable space. In locations such as London, property rental prices are can be very expensive, therefore an extra m2 of space could make all the difference. New Year is the perfect opportunity to go paper-less and improve the way your business operates.
So how does archive scanning work?
Following a consultation to discuss the most cost-effective solution for your organisation, Storetec will ensure the safe transportation of archives to the production centre. Whether the archives are: microfilm, fragile books, large format drawings or a mix, Storetec have state-of-the-art scanning equipment to complete the job to a high quality. Once the documents have arrived at the production centre, all archives are boxed and entered onto the secure i-track software which monitors the location of the archives at every step of the digitisation process. Archives are then passed onto the preparation team who will sort the documents by removing: paperclips, staples and bindings if applicable. After the documents have been prepared, the dedicated team will scan the documentation using the relevant scanner which is digitally transferred to the indexing department who are responsible for replicating your existing filing structure.
For more information on Archive Scanning, click here.