Lloyd George’s name survived his legacy and survives in the form of the ‘Lloyd George notes’, which most primary care records in England are stored.

What's in store for the future of Medical records?

The History of Lloyd George notes

Back in 1911, David Lloyd George introduced the National Insurance Act, whereby a small amount was deducted from weekly wages. The employer and the government would then add their contributions. This is often regarded as one of the foundations of modern social welfare in the UK.

Lloyd George’s name survived his legacy and survives in the form of the ‘Lloyd George notes’, which most primary care records in England are stored. Today, in the Digital Age, most of these working records in primary care are fully, or at least partially, computerised.

Benefits of scanning Lloyd George notes for GPs

Where paper records had to find physical space in doctor’s surgeries to be stored, electronic Lloyd George notes are stowed away on a computer. This frees up a considerable amount of space in surgeries that often battle to find locations for new equipment or expansion.

The great thing about scanning Lloyd George notes at GP surgeries is that information is easily accessible. With a few clicks, doctors and receptionists can delve into patient’s records in a matter of seconds. This enables doctors to devote their valuable time to their patients, therefore improving customer service and patient satisfaction

Digitising Lloyd George records removes the possibility of notes becoming damaged or illegible due to wear and tear, which was the case when using paper records.

What's in store for the future?

Few professions these days generate and rely on paper records quite so heavily as the medical profession. While many aspects of patient care and record keeping have gone digital over the past couple of decades, GP practices are still obliged to retain large numbers of paper records which take up valuable space and are time-consuming to sort through.

The NHS estimates that a typical GP surgery with 6,000 patients on its books will house more than half a million pages in Lloyd George envelopes, the crucial and highly sensitive historical medical notes of every patient. While most practices have long since phased out this method of record keeping, all surgeries are still required by law to retain these records for future reference. With many of them now over sixty years old, there’s a danger that large numbers will fall into such a state of decay that they become unreadable and therefore medically and legally unsafe – and that’s where digitisation comes in.

It is a common complaint amongst GP's that finding key information within these vast catalogues of paper records is a time-consuming and difficult task, and when practice staff are already working flat out to meet patient demand, a potential two or three hour delay inevitably leads to frustration. The overheads of managing an unwieldy paper archive are high, and as many practices are already said to have run out of storage space and are relying on ‘overflow’ storage, there is a real danger that important confidential documents will be mislaid.

Although there is no centrally funded plan for digitising all Lloyd George notes, many practices are now recognising that retaining them in paper form is a major challenge. As the older documents deteriorate and the archive becomes ever hard to manage, most are quickly realising that digitisation needs to take place sooner rather than later.

Outsourcing - The Hassle Free Approach

The process of digitising such a vast collection of confidential documents is clearly far too great a task for the vast majority of GP surgeries to take on in-house. Not only do practice staff not have the time for working through, scanning and entering each individual record onto a database, but basic office scanners are simply not powerful enough to cope with the workload and cannot produce the high-quality, low file size needed to save on digital storage space. For the vast majority, outsourcing the project to a company such as Storetec is the only way of ensuring that even the oldest and most fragile paper records are accurately and safely converted.

Using the most cutting edge scanning equipment, Storetec’s highly trained team of professional scanners can quickly and accurately digitise your entire catalogue of patient records, converting them into compact, easy to manage and easy to search digital files. This can either be done in one large-scale project or by stages, allowing you to keep your digital archive up to date. Fully aware of the sensitivity of the documents we would be handling, we guarantee patient confidentiality is maintained and your data protected at all times.

Digitisation is the only way to keep vast archives of records safe and searchable. With our help your practice could soon become paperless, freeing up valuable space, increasing efficiency and meaning you spend less time retrieving information and more time treating your patients.

Contact us today for more information

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