With a digital archive, you can effectively manage retention periods, save office space and guarantee GDPR compliance.
We will pack and collect your archive files from your storage facility through our internally managed fleet of tracked vehicles. For large-scale projects, a collection schedule will be arranged to suit your diary.
On arrival, all archive boxes are booked onto our internal tracking system and transferred to production where each document is manually prepared for scanning (removal of paperclips & staples).
Our experienced technicians will scan your archive files in B&W or colour, exporting the digital image to your preferred format (e.g.PDF). Electronic records will also be indexed and structured to suit your requirements.
Electronic documents are uploaded to cloud archive software, enabling flexible, remote access and effective document management. Alternatively, you can choose access via SFTP or an encrypted hard-drive.
Archives are typically stored for one main reason... because legally, you have to keep the documents for several years. This used to mean storing pallets of boxes with third-party companies and paying expensive ongoing storage costs, but with our digital archiving solution, you can remove paper from the equation completely.
24/7, remote access to archive files
With our digital archive solution, you can review the archive within a structured electronic database and run quick searches to access specific documents or pages within a matter of seconds. Not only will this enable effective document management and GDPR compliance, but will free up employee resources and reduce ongoing costs. It's a win, win!
The Storetec team have been scanning, storing and managing critically important documents for decades.
We’re well known in our industry for our expertise, outstanding customer service and extremely high attention to detail. In 2021 we were voted the best Outsourcing BPO/Bureau Business of the Year by Document Manager Magazine.
Our team have years of experience handling sensitive, business-critical information for both large and small organisations across the UK and worldwide.
Often these documents are the only copies in existence, so it's crucial we ensure protection and compliance at every level.
If you're looking for a secure and experienced archive scanning provider, then look no further.
With a dedicated logistics team, we can collect your archive of documents from any office location or third-party storage provider across the UK or Worldwide. Our weekly collection points include London, Manchester, Birmingham, Liverpool, Leeds, Bristol, Newcastle, Southampton, Oxford and Wolverhampton.
If you have offices outside of the EU, we will create a tailored collection schedule utilising air freight and shipping as the main mode of transportation.
All records are digitised in full compliance with British Standard BS 10008 for the 'Evidential Weight and Legal Admissibility of electronic documentation. Our scanning operations are regularly audited, and we're accredited to several world-recognised frameworks, including ISO 27001 for Information Security.
With decades of experience in the document management industry, we're experts when it comes to digitising documents. Over the years we've invested in the latest scanning equipment enabling us to digitise a range of documents for some of the most well-known organisations across the world.
Our state-of-the-art scanning bureau has been designed to meet the highest standards of document management, security and protection. In addition, all Storetec staff have been fully DBS checked and have signed non-disclosure agreements for your peace of mind.
Storetec's customer service is excellent and everyone has been friendly and helpful throughout the entire project. As newcomers to the world of digital storage, we have been pleased with the service and impressed that you took care of our project from start to finish. We will definitely choose Storetec for any future document scanning requirements which may arise.
Simply let us know the size of your paper archive and let us do the rest
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