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Data Capture Services

Manual and automated data capture 

Data Capture is one of many digital solutions we offer businesses who require data collating from surveys, forms, invoices or any other type of structured document you have.  

We employ a combination of manual and automated processes to retrieve specific data from any document you may have, no matter whether it's paper or in a digital format.

Our data capture solution enables quicker workflow processes and gives businesses the ability to analyse data in a clear, readable format. It can also assist with feeding your back-office system with raw data, an example of which would be feeding Sage with data taken from invoices.

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Do you need our services? Contact us today on 0800 612 4065

Benefits of Data Capture 

Analysis

Extracting crucial data from structured documents allows you to review data in a clear and readable format such as Excel. You can use such collated data to compare results, analyse trends and most importantly, make well-informed business decisions.

Accuracy

Our data extraction process is extremely robust and is far more accurate than manual data capture processes completed by individual employees within businesses. Our solution eradicates common manual errors in misfiling, inaccurate data entry and lost paper, as well as saving resources, time and money.

Paper Control

As part of our data capture service, we will firstly digitise all paper documents into a PDF format. Access to complete scans of your documents may be useful for reference purposes in the future. Moreover, electronic access to such archives eradicates the physical storage cost.

How does data capture work?

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1 - Collection

Our logistics team will arrange the collection of your forms/surveys from your office location, or set up a PO box if appropriate. 

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2 - Scanning

All paper documents will be scanned and outputted to a PDF format ready for data extraction.

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3 - Capture

Once in an electronic format, the processing will begin the process of extracting key data using our sophisticated OCR and ICR technologies.

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4 - Delivery

Data will be formatted into a CSV/Excel file and transferred via SFTP or uploaded into your internal back-office system, for example, Sage/Oracle. 

Automated Data Capture

Optical Character Recognition (OCR)

OCR is the recognition of printed or written text characters by a computer. In simple terms, OCR converts a page or picture into an electronic image. The engine will break down any potential letter shapes, character-by-character, analyse the electronic image, and then translate the character image into text characters. The result is a string of characters and spaces, matched from the database of different font characters held within the OCR software.

Intelligent Character Recognition (ICR)

ICR is a more advanced form of OCR and can involve multiple OCR engines providing a higher level of accuracy. It can also be used to capture some handwritten information, especially on forms where the location, size and format of information can be restricted. ICR is also used in reading barcodes such as QR codes and is used in systems which employ artificial intelligence or machine learning.

Document scanning services 

If you're seeking a solution which is less complex than data capture, document scanning might be the right option for you. 

Whether you have 100 documents or 100,000,000 documents to be scanned, we will tailor a project plan to suit your exact requirement.

We'll take care of the collection and manual preparation of your documents (removing all the paperclips, staples, bindings etc). All you need to do is choose a date and time most convenient for the documents to be collected. 

We can scan your records in black & white or colour, at a dpi resolution of up to 600dpi. As for output, PDF or TIFF is a popular choice however we can adjust this to whatever format you require. 

Electronic images can be simply transferred to you via SFTP or uploaded into FreeDocs for you to access on an on-going basis. 

Find out more

map showing data capture services near me

Data capture services near me

If you're looking for a secure and experienced data capture provider, you will be pleased to know that Storetec provides its services across the UK and Worldwide. 

With a dedicated logistics team, we can collect your archive of documents from any office location or third-party storage provider across the UK or Worldwide. Our weekly collection points include London, Manchester, Birmingham, Liverpool, Leeds, Bristol, Newcastle, Southampton, Oxford and Wolverhampton.  

For on-going campaigns, we can set-up and manage a dedicated PO box for your customers and suppliers to return documents too. 

Award-winning data capture services

Our data capture service has been recognised globally and we have been nominated for and won, various awards over the years. We are proud to have been named by the Document Manager Magazine as BPO/Outsourced Scanning Bureau Business of the year for 2018 2017, 2015, 2014 and 2013.

Our cloud-based document management system FreeDocs also won Records Management Product of the Year 2019

Why Storetec

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Compliance

All documents are digitised in full compliance with British Standard BIP0008 for 'Evidential weight and legal admissibility’. All scanning and capture operations are regularly audited, and we are accredited to a number of frameworks including ISO 27001 for Information Security.

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Experience

With over 16 years of dedicated testing and development into the latest automated capture solutions, Storetec has become market leaders in OCR and ICR technologies.

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Security

At Storetec, we understand the importance of information security and confidentiality. All staff go through a strict screening process which incorporates DBS checks and signing of non-disclosure agreements. 

Connected Services

Invoice Capture Services
Invoice Capture

Improve your accounts payable process with our specialist invoice capture service. We can capture crucial data including supplier name, invoice number, date and more!

FreeDocs Document Management
FreeDocs Document Management

Utilise FreeDocs as a secure back-up system to store complete electronic documents in case future access is required for clarification. 

Forms / Survey Capture Services
Forms / Survey Capture

Make well-informed business decisions on collated data extracted from your forms and surveys with our experienced capture service. 

Do you need our services? Contact us today on 0800 612 4065