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Document Scanning

Secure, efficient, cost effective alternative to paper.

Switch to a digital archive solution and improve your organisation’s efficiency with document scanning from Storetec.

  • UK & International service
  • ISO accredited
  • Doorstep collection
  • Confidentiality assured 
  • Public and private sector
  • Free consultation

Get a free quote

How does document scanning work?

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1 - Collection

We will collect the paper documents from your location, whether you're based in the UK or worldwide. Every project is tailored to suit your every document management need. Whether it’s a small project of several archive boxes or a large project of several thousand, we'll take care of it for you. 

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2 - Preparation

On arrival at Storetec, all archive boxes are book into our internal tracking system. In production, all paper documents are manually prepared which includes the removal of paperclips, staples and bindings. This is an essential stage prior to scanning your paper records. 

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3 - Scanning

We will work quickly to scan your paper documents into digital images and electronically file the scanned records into a structure which is easy to review and access. All the documents we digitise are processed in full compliance with British Standard Institute BIP0008 for the 'evidential weight and legal admissibility of information stored electronically'. 

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4 - Delivery

We can return the scanned images to you electronically via SFTP or an encrypted hard drive. You can also choose our cloud-based document management system FreeDocs as an on-going solution to give your scanned records the best possible security and protection. 

Document Scanning Benefits

Free Up Space and Boost Your Eco Credentials

After scanning your paper documents, we can place them into storage, or arrange shredding  So by outsourcing your document scanning to Storetec, you’ll cut down the amount of paper you use and save valuable office space. 

Access Your Documents Anytime, Anywhere

By digitising and hosting your data on a cloud-based system like FreeDocs, you’ll enjoy instant, 24/7 access to your information wherever you are in the world. You’ll also find it easier to share documents across different departments and offices.

Prevent Loss and Backup Your Documents

On FreeDocs you can also safeguard your data with layers of hack-proof encryption. The document management system has a range of security features, such as individual user access restrictions and detailed audit trails. 

Do you need our services? Contact us today on 0800 612 4065

FAQs

Why Storetec?

Many businesses today are deciding to switch to a digital archive using document scanning as a solution. Here at Storetec, we offer a range of document scanning services across the entire UK with our specialised doorstep collection service to businesses both in the Public and Private sector. Storetec are one of the leading UK providers for document scanning services. The experience built by digitising millions of documents per month ensures that you will be given the best advice and assistance with the facts and the options necessary to help.

Continued investment in the latest equipment from the worlds best manufacturers ensures that our services are second to none. If you're considering a document scanning project, speak to Storetec, we're sure you won't be disappointed.

What is document scanning?

Document scanning is the process used to capture information contained on paper documents, into electronic documents such as PDF, TIFF, or JPEG. 

The reality today is that every smartphone or digital camera can capture an image off a piece of paper and present it digitally.This is ok if you have a handful of pages but what if you have thousands, or hundreds of thousands?

For anything more than a few pages you will need specialist equipment. Today’s imaging equipment can range in price from a few hundred pounds for a basic desktop machine through to hundreds of thousands for the latest, state-of-the-art production machines.

What happens when I outsource my document scanning?

Consultation - Initially we like to have a face to face meeting which is offered free of charge, in order to understand your current circumstances, objectives and future scanning needs. At this meeting, we will review the archived documentation you have and provide you with formal advice on the most cost-effective scanning solution. We will then create a tailored proposal document for you including the estimated cost to complete the project. To arrange a free consultation, simply contact us.

Collection - The logistics team will contact you to arrange the most convenient date and time to collect the documents from your premises, offsite storage or an incumbent storage provider. We collect from across the UK and Europe, so it doesn't matter where you're based. The volume doesn't matter either, whether it’s a small project of several archive boxes or a large project of several thousand, we handle all of the logistics for you.

Production- Once in production, each box of documents is allocated to the preparation team who remove all fastenings, folders, staples, paperclips and bindings. Each team member of only allocated 1 box at a time and completes the preparation of this box before commencing a new one to eliminate any chance of document cross-contamination during document scanning.

Access - We can return the digital images to you either via SFTP or encrypted hard drive. Alternatively, you may choose to access the images online using our cloud-based hosting system, FreeDocs. 

Store or Shred - Depending on what you need, we either take your original paper documents back to your premises, store them in our facility and/or shred and recycle them in line with your document retention policy.

Will I need to keep the original documents?

All the documents we digitise are processed in full compliance with British Standard Institute BIP0008 for the 'evidential weight and legal admissibility of information stored electronically', meaning you don't necessarily need to keep the paper copy. If you're nervous about shredding, we can place your documents in secure storage for as long as you need. 

Is it better for us to perform document scanning in-house or to outsource the project?

This depends on your needs and volumes. If you have a very small volume of documents, it’s probably best to digitise the documents yourself using small desktop scanner. If you have large volumes (i.e. many thousands), it’s best to outsource the scanning to a professional company like Storetec. This will cost you less than investing in equipment, software and the largest cost of all, manpower.

We use high quality, high-speed imaging equipment from manufacturers around the world, which generate excellent image quality and keep costs down due to their speed.You also benefit from our quality assurance procedures and ISO quality standards.

How can I be sure my data is in good hands?

We understand how sensitive and confidential your data is, so let us assure you, we have all the accreditations and security provisions in place to take care of your records. We handle sensitive data on a regular basis and our staff have gone through a strict vetting procedure, as well as signing a non-disclosure agreement that covers them for life. If in doubt, visit us for a tour around the production bureau, we know you won't be disappointed.

How much does document scanning cost?

We offer a FREE, no-obligation quote for our document scanning services. All you have to do, is call (0800) 612 4065 or fill out our online form. Remember, all paper documents are different so document scanning prices will depend on a variety of details including quality, size and volume.

Experience and Knowledge

The Storetec team have been scanning, storing and managing critically important documents for decades. We’re well known in our industry for our expertise, outstanding customer service and extremely high attention to detail. We've been recognised as Outsourcing BPO/Bureau Business of the Year in 2018 2017, 2015, 2014 and 2013 by the Document Manager Magazine. 

Our team have years of experience handling and scanning sensitive, business-critical information for both large and small organisations across the UK and worldwide. These documents are often the only copies in existence, so it's crucial we ensure protection and compliance at every level.

As an additional security measure, we can sign a non-disclosure agreement for your peace of mind. We are also accredited to ISO 27001 for Information Security and ISO 9001 for Quality Management. 

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Why Storetec

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Compliance

All documents are digitised in full compliance with British Standard BIP0008 for 'Evidential weight and legal admissibility’. All scanning operations are regularly audited, and we are accredited to a number of frameworks including ISO 27001 for Information Security.

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Experience

With over 16 years of experience in the document management industry, we have extensive experience digitising documents for some of the largest organisations in the UK and worldwide. 

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Security

At Storetec, we understand the importance of information security and confidentiality. All staff go through a strict screening process which incorporates DBS checks and signing of non-disclosure agreements. 

Ready to get started? Receive your free quote today

Connected Services

Document Shredding

Following project completion, we can arrange for your paper documents to be securely shredded in line with British Standards. All paper waste is 100% recycled.

FreeDocs Document Management

Access your scanned documents instantly and securely on Storetec's cloud-based based document management system FreeDocs!

Large Format Scanning

Are some of your paper documents larger than A4 in size? No problem! We can scan documents from A2, A1, A0 - 4A0 in size.

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