Document Scanning Service

Many businesses today are deciding to switch to a digital archive using document scanning as a solution. Here at Storetec, we offer a range of document scanning services across the entire UK with our specialised doorstep collection service to businesses both in the Public and Private sector. Storetec are one of the leading UK document scanning companies for document scanning services. The experience built by digitising millions of documents per month ensures that you will be given the best advice and assistance with the facts and the options necessary to help.

Continued investment in the latest equipment from the worlds best manufacturers ensures that our services are second to none. If you're considering a document scanning project, speak to Storetec, we're sure you won't be disappointed.

Document scanning is the process used to capture information contained on paper documents and convert it into electronic documents such as PDF, TIFF, or JPEG.

The reality today is that every smartphone or digital camera can capture an image off a piece of paper and present it digitally.This is ok if you have a handful of pages but what if you have thousands, or hundreds of thousands?

For anything more than a few pages you will need specialist equipment. Today’s imaging equipment can range in price from a few hundred pounds for a basic desktop machine through to hundreds of thousands for the latest, state-of-the-art production machines.

Consultation - Initially we like to have a face to face meeting which is offered free of charge, in order to understand your current circumstances, objectives and future scanning needs. At this meeting, we will review the archived documentation you have and provide you with formal advice on the most cost-effective scanning solution. We will then create a tailored proposal document for you including the estimated cost to complete the project. To arrange a free consultation, simply contact us.

Collection - The logistics team will contact you to arrange the most convenient date and time to collect the documents from your premises, offsite storage or an incumbent storage provider. We collect from across the UK and Europe, so it doesn't matter where you're based. The volume doesn't matter either, whether it’s a small project of several archive boxes or a large project of several thousand, we handle all of the logistics for you.

Production- Once in production, each box of documents is allocated to the preparation team who remove all fastenings, folders, staples, paperclips and bindings. Each team member is only allocated 1 box at a time and completes the preparation of this box before commencing a new one to eliminate any chance of document cross-contamination during document scanning.

Access - We can return the digital images to you either via a downloadable link or an encrypted hard drive. Alternatively, you may choose to access the images online using our cloud-based hosting system, FreeDocs. 

Store or Shred - Depending on what you need, we either take your original paper documents back to your premises, store them in our facility, and/or shred and recycle them in line with your document retention policy.

All the documents we digitise are processed in full compliance with British Standard Institute BS10008 for the 'evidential weight and legal admissibility of information stored electronically', meaning you don't necessarily need to keep the paper copy. If you're nervous about shredding, we can place your documents in secure storage for as long as you need. 

This depends on your needs and volumes. If you have a very small volume of documents, it’s probably best to digitise the documents yourself using small desktop scanner. If you have large volumes (i.e. many thousands), it’s best to outsource the scanning to a professional document scanning company like Storetec. This will cost you less than investing in equipment, software and the largest cost of all, manpower.

We use high quality, high-speed imaging equipment from manufacturers around the world, which generate excellent image quality and keep costs down due to their speed. You also benefit from our quality assurance procedures and ISO quality standards.

We understand how sensitive and confidential your data is, so let us assure you, we have all the accreditations and security provisions in place to take care of your records. We handle sensitive data on a regular basis and our staff have gone through a strict vetting procedure, as well as signing a non-disclosure agreement that covers them for life. If in doubt, visit us for a tour around the production bureau, we know you won't be disappointed.

We offer a FREE, no-obligation quote for our document scanning services. All you have to do is call (0800) 612 4065 or fill out our online form. Remember, all paper documents are different so document scanning prices will depend on a variety of details including quality, size and volume.