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Secure, efficient, cost effective alternative to paper.

Many businesses today are deciding to switch to a digital archive using document scanning as a solution. Here at Storetec we offer a range of document scanning services across the entire UK with our specialised doorstep collection service to businesses both in the Public and Private sector. 

The reasons for investigating digital images are wide and varied and include information sharing, regulatory compliance, space saving or just a need to find the information when it is needed. The options open to an organisation when considering this course of action are as varied as the reasons for it.

Getting the right advice is essential for a successful project.

Storetec are one of the leading UK providers for document scanning services. The experience built by digitising millions of documents per month ensures that you will be given the best advice and assistance with the facts and the options necessary to help.

This 'Customer First' approach has seen Storetec win the  Document Manager Magazines, DM Award for BPO/Outsourcing/Bureau Business of the Year 2017.

Continued investment in the latest equipment from the worlds best manufacturers ensures that our services are second to none. If you're considering a document scanning project, speak to Storetec, we're sure you won't be disappointed.

 

Free Up Space and Boost Your Eco Credentials

Do you know on average paper documents take up over 18% of modern office space?

When we scan your documents, we can store, shred and recycle it in line with your document retention policy and legal compliance.

So by switching to a more digital way of working, and outsourcing your document scanning to Storetec, you’ll cut down the amount of paper you use and save space at the same time.

Get Your Documents Anytime, Anywhere

Fact. The average office worker spends 2.5 hours each week looking for misplaced, misfiled or lost paper documents. That's around 10 hours a month you could be wasting.

But by digitising and hosting your data on a cloud-based system like ours, you’ll enjoy instant, 24/7 access to your information wherever you are in the world.

You’ll also find it quicker and easier to share your documents across your different departments and offices.

Prevent Loss and Backup Your Documents

Do you know between 35% of your paper archive is misfiled, unrecoverable or lost?

As well as document scanning, we can host your information on our  secure cloud-based system, FreeDocs.

This safeguards your data with layers of hack-proof encryption. It also comes with a range of security features, such as the option to set logins and passwords to restrict access.

FreeDocs also acts as a backup for your critical and sensitive information in case of fire, flooding or other disasters.

How does document scanning work?

  1. We pick up your paperwork from wherever you’re based. Whether it’s a small project of several archive boxes or a large project of several thousand, we'll take care of it for you.
  2. We take your documents to our state-of-the-art production facility.
  3. All the documents we digitise are processed in full compliance with British Standard Institute BIP0008 - evidential weight and legal admissibility of information stored electronically. This is essential in ensuring the authenticity and content of the electronic images can never be questioned.
  4. We work quickly to convert your paper documents into digital images. Then we return them to you either electronically or on portable media. You can also choose our online hosting system, FreeDocs, or a file transfer using FTP or SFTP.
  5. Depending on what you need, we either take your original paper documents back to your premises, store them in our dedicated storage facility and/or shred and recycle them in line with your document retention policy.

We're happy to talk you through any aspect of the process. Please get in touch today if you have any questions.

What happens when I outsource my document scanning?

Step 1- Consultation

Initially we like to have a face to face meeting which is offered free of charge, in order to understand your current circumstances, objectives and future scanning needs. At this meeting, we will review the archived documentation you may have and provide you with formal advice on the most cost-effective scanning solution, the various options regarding reviewing the digitised documents and the most appropriate fee structure to remunerate us. In most circumstances, this will result in a written proposal and recommendations being prepared for you, addressing the current project and recommendations for future scanning.

Step 2- Collection

The logistics team will contact you to arrange the most convenient date and time to collect the documents from your premises, offsite storage or an incumbent storage provider.

We collect from across the UK and Europe, so it doesn't matter where you're based. The volume doesn't matter either, whether it’s a small project of several archive boxes or a large project of several thousand, we handle all of the logistics for you.

Once your boxes arrive we check them in and allocate each box a barcode tracking label. This allows us to know where your box of documents is at all times. It also means that if you need access to your information, quickly, we can accelerate the digitisation process and have the images available to you in the shortest time possible.

Step 3- Production

Once in production each box of documents is allocated to a member of our preparation team who remove all fastenings, folders, staples, paperclips and bindings. Each team member of only allocated 1 box at a time and completes the preparation of this box before commencing a new one. This eliminates any chance of document cross contamination during the document scanning phase.

All the documents we convert are processed in full compliance with British Standard Institute BIP0008, 'Evidential weight and legal admissibility of information stored electronically'. This is essential in ensuring the authenticity and content of the electronic images can never be questioned.

Step 4- FreeDocs or Return

We work quickly to convert your paper documents into digital images. We can return the digital images to you either electronically or on portable media. Alternatively you may choose to access the images online using our Cloud based hosting system, FreeDocs. If you wish we can send them back using FTP or SFTP, or we can return the images to you on a hard drive or memory stick.

Step 5- Store or Shred

Depending on what you need, we either take your original paper documents back to your premises, store them in our dedicated storage facility and/or shred and recycle them in line with your document retention policy.

Experienced

The Storetec team have been document scanning, storing and managing critically important documents for well over 15 years.

We’re well known in our industry for our expertise, outstanding customer service and extremely high attention to detail. We've been voted the best Outsourcing BPO/Bureau Business of the Year by Document Manager Magazine 2017 and won Service/Support Company of the Year  in 2016!

Trusted

Our team have years of experience handling sensitive, business critical information for both large and small organisations across the UK and worldwide.

Often these documents are the only copies in existence, so it's crucial we ensure protection and compliance at every level.

Do you want a quicker, easier and safer way to scan your documents? Let’s talk...

Contact Details

● Tel: (0800) 612 4065

● Email: support@storetec.net

Or fill out our Online Form

What is document scanning?

Document scanning, simply defined as it is, is the process used to capture information contained on a piece of paper presented as a digital image.

The reality today is that every smart phone or digital camera can capture an image off a piece of paper and present it digitally. If this image was then kept and securely stored you have completed the document capture process. For multi-page documents you simply repeat the process.

This is ok if you have a handful of pages but what if you have thousands, or hundreds of thousands?

For anything more than a few pages you will need specialist equipment. Today’s imaging equipment can range in price from a few hundred pounds for a basic desktop machine through to hundreds of thousands for the latest, state-of-the-art production machines. From the largest to the smallest machines the method of capturing the digital image is the same as that detailed earlier only the volume of throughput changes.

Will I need to keep the original documents?

HM Revenue & Customs and the courts accept electronic images. Providing you can prove all documents have been processed, managed and stored with ‘due care and diligence’.

At Storetec we follow the, British Standard Institutes, guidelines for the legal admissibility and evidential weight of information stored electronically which sets out the requirements and procedures for compliance with the Act, which Storetec follows.

Is it better for us to perform document scanning in-house or to outsource the project?

This depends on your needs and volumes.

If you have very small volumes of documents, it’s probably best to do it yourself on a small desktop scanner.

If you have large volumes (i.e. many thousands), it’s best to outsource to a professional company like Storetec. It should cost you less than investing in equipment, software and the largest cost of all, manpower.

We use high quality, high-speed imaging equipment from manufacturers around the world, which generate excellent image quality and keep costs down due to their speed.

You also benefit from our quality assurance procedures and ISO quality standards.

How can I be sure my data is in good hands?

We understand how sensitive and confidential your data is. But let us assure you, your data will be in safe hands at Storetec. We deal with sensitive data on a regular basis and our staff have gone through a thorough vetting procedure, as well as signing a non-disclosure agreement that covers them for life. If in doubt visit us, we know you won't be disappointed.

How much will it cost?

We offer a FREE, no-obligation quote. All you have to do, is call (0800) 612 4065 or fill out our online form.

Remember, all documents differ. So the cost depends on a variety of things, including quality, size and volume.


LARGE CABINET
(Approx 20,000)

4 DRAWER CABINET
(Approx 12,000)

3 DRAWER CABINET
(Approx 9,000)
 

ARCHIVE BOX
(Approx 1,800)

BOX FILE
(Approx 500)

LEVER ARCH
(Approx 350)
 

FILE
No files:
Avg pages per file:

LARGE FORMAT

MICROFORMS
No slides / reels:
Avg images per slide / reel:




TOTAL ESTIMATED IMAGES

0




Document Services
  • Online Hosting
  • Scan on Demand

    Scan on Demand.

    Scan your documents as and when you need them so you can plan and manage your budget much easier.

  • Invoice Capture

    Invoice Capture.

    Is your manual process wasting time and money? Swap it for our quicker, cheaper digital system.

  • Forward Scanning

    ​Forward Scanning

    We scan and digitise your documents at regular intervals. So your data is always up to date and your office is free from paper.