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Document Storage

Delivering secure and accredited document storage services to businesses worldwide

Save valuable office space and give critical documents the best physical security with Storetec’s document storage solution.

  • Save office space
  • Free consultation
  • Manage retention periods
  • ISO 27001 & 9001 accredited
  • Enhanced document security 
  • Physical & digital retrievals 

How does document storage work?

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1 - Collection

We will pack and collect the archive from your office or storage facility through our internally managed fleet of tracked vehicles. For large-scale projects, a collection schedule will be arranged to suit your diary.

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2 - Ingestion

On arrival, all archive boxes are weighed, barcoded, booked onto our internal tracking system, and allocated a secure holding area whilst awaiting storage.

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3 - Storage

Archive boxes are transported to their dedicated storage bays where they will remain until their retention period ends and secure shredding can be authorised.

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4 - i-Trac

Records in storage can be internally managed using our cloud-based records management system, i-Trac. You can use i-Trac to request retrievals, shredding, flatpack boxes and more!

Document storage benefits

Our secure document storage services offers your business many benefits including: 

Saved office space 

With no more filing cabinets and boxes, you can put office space to better to use! Utilising every square metre of space can be extremely cost-effective for businesses in London or other major cities which have high rental prices. 

Archive security

Give your paper records better protection against fire and flood risks by choosing Storetec as your document storage provider. Our facilities are complete with high-security measures such as 24/7 CCTV, restricted building access controls and monitored fire alarms ensuring your documents remain safe.

Managed Document Retention

With our records management system i-Trac, managing your archive boxes in storage has never been easier! With the ability to add indexing fields such as retention dates on file and box level, you can run reports to identify records which have passed their retention period and require destruction. 

Secure & accredited storage providers

Storing records belonging to some of the largest organisations in the UK, we always ensure the security of documents remains a top priority. 

All operations are regularly audited, and we're accredited to a number of frameworks including ISO 27001 for Information Security and ISO 9001 for Quality Management.

Located within a 6-mile radius to the central scanning bureau, all storage facilities have been designed to give your paper archive the best possible security and protection with: 

  • Restricted building access controls
  • Internal and external CCTV
  • Monitored fire and intruder alarms
  • Triple walled secure archive boxes
  • Perimeter fencing
  • Specialist climate control features
  • Live barcode tracking system (i-Trac)
Do you need our services? Contact us today on 0800 612 4065

Want the ability to retrieve documents from storage?

Not a problem! Whilst most records in archive storage are rarely accessed, we understand that in the event of an audit, HMRC request or HR issue, you may wish to retrieve your files.

For such instances, we have created a scan on-demand service!

With scan on demand, we will locate the box required, digitise the documents within into secure PDF's and deliver the electronic records to you within just 4 working hours. If you require physical access to the paper documents, we can even arrange postage to you first-class recorded delivery.

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Document storage boxes 

As part of your document storage project, we can also provide you with triple-walled flatpack archive boxes. Complete with handles and a lid, our archive boxes have been carefully designed to protect your paper documents throughout their entire lifecycle. 

We offer a range of archive boxes to comfortably fit any paper size; whether you have large format drawings, standard A4 documents or A3 lever arch folders. 

We can arrange for flatpack archive boxes to be posted to you in advance or can provide on-site packing services saving your time and resources. 

Contact us today to discuss your document storage project.

Document storage near me

If you're looking for a secure and experienced document storage provider, then look no further!

With an internal logistics team and fleet of collection vehicles, we can collect your archive of boxes for storage from any office location or third-party storage provider across the UK or Worldwide.

Our weekly collection points include London, Manchester, Birmingham, Liverpool, Leeds, Bristol, Newcastle, Southampton, Oxford and Wolverhampton. Simply let us know your office location, and we will create a collection schedule tailored to suit your diary.

If you have offices outside of the EU, we will use air freight and shipping as the primary mode of transportation. 

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Award-winning services

Our storage services have been recognised globally and we have been nominated for and won, various awards over the years. We are proud to have been named by the Document Manager Magazine as BPO/Outsourced Bureau Business of the UK for 2018, 2017, 2015, 2014 and 2013.

Our cloud-based document management system FreeDocs also won Records Management Product of the Year 2019.

Why Storetec

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Accreditations

All scanning and storage operations are regularly audited and we're accredited to several world-recognised frameworks including ISO 27001 for Information Security and ISO 9001 for Quality Management, in addition to being GDPR compliant and awarded the Cyber Essentials certification.

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Experience

With decades of experience in the document management industry, we're experts when it comes to storing documents. Over the years we've invested in the several high-security storage facilities enabling us to deliver quality storage solutions to some of the most well-known organisations across the world.

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Security

Our storage facilities have been designed to meet the highest standards of security and protection with CCTV, coded building access controls and perimeter fencing. All Storetec staff have been fully DBS checked in addition to signing non-disclosure agreements for your peace of mind. 

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Ready to get started? Receive your free quote today

Connected Services

Document Shredding Services
Document Shredding

For paper documents which have surpassed their retention period, we also provide a secure shredding service. All paper records are destroyed in compliance with British Standard EN15713 and 100% of paper waste is recycled.

Scan on Demand Services
Scan on Demand

Our scan on demand service is dedicated to those organisations who expect access to documents in storage may be likely. We can accommodate almost any retrieval service required.

Specialist Storage Services
Specialist Storage

If your archive consists of microfilm, historic books or fragile documentation, you may wish to place the records in our specialist storage facility which is complete with 24/7 climate and humidity monitoring. 

Do you need our services? Contact us today on 0800 612 4065