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Document Storage

Delivering secure and accredited physical document storage solutions.

Save valuable office space and increase document security with Storetec’s document storage solution.

  • UK & International service
  • Doorstep collection
  • Free consultation
  • ISO 27001 & 9001 accredited
  • Highly secure
  • State-of-the-art storage centres

Get a free quote

How archive storage works

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1 - Collection

Our logistics team will arrange the collection of your archive boxes from your office location, whether you're based in the UK or internationally. Flatpack boxes & packing services can be provided.

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2 - Ingestion

All boxes will be booked into our goods inwards area where barcoding and weighing take place. Boxes are tracked onto Storetec's internal records management system, i-Trac.

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3 - Storage

Archive boxes are transported to their dedicated storage bay where they will likely remain until their retention period ends and secure shredding can be authorised.

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4 - i-Trac

Manage your archive boxes in secure storage using our cloud-based records management system, i-Trac! Request retrievals, shredding, flatpack boxes and more!

Benefits

Our secure document storage services offers your business many benefits including: 

Saved office space 

With no more filing cabinets and boxes, you can put office space to better to use! Utilising every square metre of space can be extremely cost-effective for businesses in London or other major cities which have high rental prices. 

Archive security

Give your paper records better protection against fire and flood risks by choosing Storetec as your document storage provider. Our facilities are complete with high-security measures such as 24/7 CCTV, restricted building access controls and monitored file alarms ensuring your documents remain safe.

Managed Document Retention

With our records management system i-Trac, managing your archive boxes in storage has never been easier! With the ability to add indexing fields such as retention dates on file and box level, you can run reports to identify records which have passed their retention and require destruction. 

Secure document storage

Storing records belonging to some of the largest organisations in the UK, we always ensure the security of documents remains a top priority. 

All operations are regularly audited, and we're accredited to a number of frameworks including ISO 27001 for Information Security and ISO 9001 for Quality Management.

Located within a 6-mile radius to the central scanning bureau, all storage facilities have been designed to give your paper archive the best possible security and protection with: 

  • Restricted building access controls
  • Internal and external CCTV
  • Monitored fire and intruder alarms
  • Triple walled secure archive boxes
  • Perimeter fencing
  • Specialist climate control features
  • Live barcode tracking system (i-Trac)
Do you need our services? Contact us today on 0800 612 4065

Archive storage retrievals 

Whilst most records in archive storage are rarely accessed, we understand that in the event of an audit, HMRC request or HR issue, you may wish to retrieve various files.

For such instances, we have created a scan on-demand service!

With scan on demand, we will locate the box or boxes you require access to, digitise their contents into accessible PDF's, and provide you access to the electronic documents within just 4 working hours. We also facilitate express retrievals within two working hours and urgent retrievals within just one working hour! 

If you require access to the physical paper documents, we can even arrange postage of the box(s) to you via first-class recorded delivery.

Find out more

 

i-Trac records management

i-Trac is a cloud-based records management system designed to help you manage your archive boxes in storage with Storetec. 

At the click of a button, you can: arrange scan on demand / physical retrievals, order document storage boxes/supplies, arrange the destruction of boxes and more! These features, combined with advanced searching capabilities and the ability to manage retention periods makes i-Trac an essential tool for effective records management.

Find out more

Document storage boxes 

As part of your document storage project, we can also provide you with triple-walled flatpack archive boxes. Complete with handles and a lid, our archive boxes have been carefully designed to protect your paper documents throughout their entire lifecycle. 

We offer a range of archive boxes to comfortably fit any paper size; whether you have large format drawings, standard A4 documents or A3 lever arch folders. 

We can arrange for flatpack archive boxes to be posted to you in advance or can provide on-site packing services saving your time and resources. 

Contact us today to discuss your document storage project.

Document storage near me

If you're looking for a secure and experienced document storage provider, then look no further!

With an internal logistics team and fleet of collection vehicles, we can collect your archive of boxes for storage from any office location or third-party storage provider across the UK or Worldwide.

Our weekly collection points include London, Manchester, Birmingham, Liverpool, Leeds, Bristol, Newcastle, Southampton, Oxford and Wolverhampton. Simply let us know your office location, and we will create a collection schedule tailored to suit your diary.

If you have offices outside of the EU, we will use air freight and shipping as the primary mode of transportation. 

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Award-winning services

Our storage services have been recognised globally and we have been nominated for and won, various awards over the years. We are proud to have been named by the Document Manager Magazine as BPO/Outsourced Bureau Business of the UK for 2018 2017, 2015, 2014 and 2013.

Our cloud-based document management system FreeDocs also won Records Management Product of the Year 2019.

Why Storetec

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Security

Our storage facilities have been built to give your documents the best possible security and feature 24-hour CCTV, restricted building access controls, perimeter fencing and specialist box tracking systems.

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Fast Retrievals

We understand that you may require access to documentation in storage, which is why we offer a scan on demand retrieval service. We will retrieve, digitise and transfer the records to you within just 4 working hours.

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Continued Expansion

Year on year we continue to expand our storage facilities to ensure we not only have the experience, but also the capacity to fulfil any document storage requirement.

Ready to get started? Receive your free quote today

Connected Services

Document Shredding Services
Document Shredding

For paper documents which have surpassed their retention period, we also provide a secure shredding service. All paper records are destroyed in compliance with British Standard EN15713 and 100% of paper waste is recycled.

Scan on Demand Services
Scan on Demand

Our scan on demand service is dedicated to those organisations who expect access to documents in storage may be likely. We can accommodate almost any retrieval service required.

Specialist Storage Services
Specialist Storage

If your archive consists of microfilm, historic books or fragile documentation, you may wish to place the records in our specialist storage facility which is complete with 24/7 climate and humidity monitoring. 

Do you need our services? Contact us today on 0800 612 4065