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FreeDocs Cloud Document Management System
Secure & efficient document management
FreeDocs, Storetec's proprietary cloud-based document management software, enables businesses to store, manage and access their documents securely and efficiently. FreeDocs is a fully customisable solution that can be tailored to meet the specific needs of any organisation, whether that be to streamline their document management processes, increase productivity, enhance data security, or meet regulatory requirements.
Records Management Product of the Year 2019
Features
Decades of industry experience and valuable client feedback have helped us develop FreeDocs Cloud storage system into one of the best cloud document storage systems for businesses on the market.
Choosing an independent brand like FreeDocs over a big-name brand like OneDrive or SharePoint can offer several benefits such as greater flexibility and customisation options, personalised support and training, agility and innovation, scalability and growth, and community and user feedback.
Scalable to businesses of any size, FreeDocs Cloud storage system encompasses a number of features including:
Security
- Data & password encryption
- 2-factor authentication
- Detailed audit trails
- Managed password policies
- Multi-user restrictions
- Permission controls
- Restricted access via IP address
- Automated document retention management
- Penetration testing
- Live mirrored redundancy
Accessibility
- 24/7 Worldwide access
- Accessible across multiple devices
- Workflow automation capability
- Advanced searching capabilities
- Custom indexing fields
- Starred documents
- OCR Application
- Watched documents
- Version control
- Document tags
Functionality
- Unlimited users, databases & data
- Drag & drop upload
- Automatic file structure generation
- Data migration
- E-Signature integration
- Print, email & download function
- Integrated messaging function
- Custom branding & logo integration
- Microsoft Office integration
- Version control
Cloud Document Management FAQs
Welcome to our Cloud Document Management FAQs section, where you'll find answers to common questions about our cloud document management solution, FreeDocs.
What is Cloud Based Document Management Software?
Cloud document storage is a service that allows users to store, manage, and access their data, files, and documents remotely through the internet, using a network of servers.
How Does Cloud Storage Work?
Cloud document storage works by saving data on remote servers maintained by a cloud service provider. Users can upload, download, and securely store files from any device connected to the internet.
What are the Benefits of a Document Management System?
The advantages of cloud document storage include data accessibility from anywhere, automatic backups, scalable storage options, enhanced compliance management, and easy collaboration among users from individual remote locations.
Why Consider Cloud Document Management?
Businesses using cloud document storage will benefit from enhanced data security, cost savings, improved collaboration, streamlined workflows, and simplified data management. The advanced search feature in FreeDocs cloud storage system saves time and resources, and allows your team to focus on driving revenue rather than on administrative tasks.
How Much Does Cloud Storage Cost for Businesses?
Cloud storage costs for businesses vary based on storage needs, the number of users, and additional features required. Get in touch to discuss our pricing plans.
Document management software benefits
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With 24/7 access to FreeDocs Cloud document management system, you can review business-critical documents quickly and efficiently; whether you’re working from home or travelling to your next meeting.
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A well-structured cloud-based document management system eradicates the need for organisations to rely on paper records which typically take up valuable office space.
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With access to detailed audit trails providing information on the date, time, user and action, you can monitor the flow of information throughout the business.
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By storing your confidential documents on FreeDocs Cloud document management system as opposed to a standard computer server, you can have the assurance that your records have the very best security and protection.
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Improve business workflow with features such as e-signing guaranteeing a quick and seamless exchange of electronic documents.
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With the ability to apply advanced indexing fields to your documents, you can run custom reports to identify records that are due for evaluation for retention reasons or as part of GDPR compliance.
Document scanning services
Do you want to transition to a more secure, digital way of working but are overwhelmed at the thought of manually scanning boxes and boxes full of paper documents?
Scanning millions of documents a month, we can take care of digitising your paper records into electronic images. We will even upload the scanned documents into FreeDocs Cloud document management system and create a custom file tree structure for your convenience.
Following project completion, you may wish to scan, index and upload new documents into FreeDocs Cloud document management system yourself. If you don’t have the time or resources, we’re more than happy to arrange daily, weekly or monthly collections to scan and populate your FreeDocs Cloud database with.
Award-winning document management services
We are extremely proud to have received numerous awards for FreeDocs Cloud including Compliance Product of the Year and Records Management Product of the Year.
Our document scanning services have also been nationally recognised winning BPO/Outsourcing/Bureau Business of the Year in 2022, 2021, 2020, 2018, 2017, 2015, 2014 and 2013.
Why Storetec
Accreditations
All operations are regularly audited and we're accredited to several world-recognised frameworks including ISO 27001 for Information Security and ISO 9001 for Quality Management, in addition to being GDPR compliant and awarded the Cyber Essentials Plus certification.
Experience
With decades of experience hosting electronic records, we're experts when it comes to secure and effective document management. Over the years we've digitised and hosted business-critical documentation for some of the most well-known organisations across the world.
Security
Our state-of-the-art scanning bureau has been designed to meet the highest standards of document management, security and protection. In addition, all Storetec staff have signed been fully DBS checked and have signed non-disclosure agreements for your peace of mind.
Connected Services
Investing in the latest equipment, we can digitise your paper documents into secure electronic images and upload these into your FreeDocs database for your convenience.
Why not use FreeDocs to manage your everyday mail items? After setting up a PO box, we will collect, digitise and upload your scanned letters into FreeDocs for secure access.
With state-of-the-art storage facilities, we can also provide physical box storage services for any paper documents you're legally required to retain.
Receive Your Free Quote
Simply let us know the size of your paper archive and let us do the rest
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