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FreeDocs Cloud Document Management System
Secure document management
FreeDocs is a cloud-based document management system designed to give businesses a secure space to store and access confidential and business-critical documentation. FreeDocs document management system has won numerous awards over the years including Compliance Product of the Year.
Records Management Product of the Year 2019
Product of the Year 2018
Features
Decades of industry experience and valuable client feedback have helped us develop FreeDocs Cloud into one of the best electronic cloud-based document management systems on the market. Scalable to businesses of any size, FreeDocs encompasses a number of features including:
Security
- Data & password encryption
- 2-factor authentication
- Detailed audit trails
- Managed password policies
- Multi-user restrictions
- Super-user permissions
- Restricted access via IP address
Accessibility
- 24/7 Worldwide access
- Accessible across multiple devices
- Custom file tree structures
- Advanced searching capabilities
- Custom indexing fields
- Starred documents
- OCR Application
Functionality
- Unlimited users, databases & data
- Drag & drop upload
- Data migration
- E-Signature integration
- Print, email & download function
- Workflow capabilities
- Custom branding & logo integration
Document management system benefits
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With 24/7 access to FreeDocs Cloud document management system, you can review business-critical documents quickly and efficiently; whether you’re working from home or travelling to your next meeting.
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A well-structured cloud-based document management system eradicates the need for organisations to rely on paper records which typically take up valuable office space.
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With access to detailed audit trails providing information on the date, time, user and action, you can monitor the flow of information throughout the business.
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By storing your confidential documents on FreeDocs Cloud document management system as opposed to a standard computer server, you can have the assurance that your records have the very best security and protection.
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Improve business workflow with features such as e-signing guaranteeing a quick and seamless exchange of electronic documents.
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With the ability to apply advanced indexing fields to your documents, you can run custom reports to identify records that are due for evaluation for retention reasons or as part of GDPR compliance.
Document scanning services
Do you want to transition to a more secure, digital way of working but are overwhelmed at the thought of manually scanning boxes and boxes full of paper documents?
Scanning millions of documents a month, we can take care of digitising your paper records into electronic images. We will even upload the scanned documents into FreeDocs Cloud document management system and create a custom file tree structure for your convenience.
Following project completion, you may wish to scan, index and upload new documents into FreeDocs Cloud document management system yourself. If you don’t have the time or resources, we’re more than happy to arrange daily, weekly or monthly collections to scan and populate your FreeDocs cloud-based database with.
Award-winning document management services
We are extremely proud to have received numerous awards for FreeDocs Cloud including Compliance Product of the Year and Records Management Product of the Year.
Our document scanning services have also been nationally recognised winning BPO/Outsourcing/Bureau Business of the Year in 2022, 2021, 2020, 2018, 2017, 2015, 2014 and 2013.
Why Storetec
Accreditations
All operations are regularly audited and we're accredited to several world-recognised frameworks including ISO 27001 for Information Security and ISO 9001 for Quality Management, in addition to being GDPR compliant and awarded the Cyber Essentials Plus certification.
Experience
With decades of experience hosting electronic records, we're experts when it comes to secure and effective document management. Over the years we've digitised and hosted business-critical documentation for some of the most well-known organisations across the world
Security
Our state-of-the-art scanning bureau has been designed to meet the highest standards of document management, security and protection. In addition, all Storetec staff have signed been fully DBS checked and have signed non-disclosure agreements for your peace of mind.
Connected Services
Investing in the latest equipment, we can digitise your paper documents into secure electronic images and upload these into your FreeDocs database for your convenience.
Why not use FreeDocs to manage your everyday mail items? After setting up a PO box, we will collect, digitise and upload your scanned letters into FreeDocs for secure access.
With state-of-the-art storage facilities, we can also provide physical box storage services for any paper documents you're legally required to retain.
Related Case Studies
How we helped this client save time and money
We looked into document scanning years ago and were put off by cost and the complexity of the software. Storetec turned this on its head. READ MORE >
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