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FreeDocs Document Management

Secure document management

FreeDocs is a cloud-based document management system designed to give businesses a secure space to store and access confidential and business-critical documentation. FreeDocs has won numerous awards over the years including:

Records Management Product of the Year 2019

Product of the Year 2018

desktop screenshot of FreeDocs cloud based document management system
mobile screenshot of FreeDocs cloud based document management system

Features

Decades of industry experience and valuable client feedback have helped us develop FreeDocs into one of the best document management systems on the market. Scalable to businesses of any size, FreeDocs encompasses a number of features including:

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Security

  • Data & password encryption
  • 2-factor authentication
  • Detailed audit trails
  • Managed password policies
  • Multi-user restrictions
  • Super-user permissions
  • Restricted access via IP address
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Accessibility

  • 24/7 Worldwide access
  • Accessible across multiple devices
  • Custom file tree structures
  • Advanced searching capabilities
  • Custom indexing fields 
  • Starred documents 
  • OCR Application 
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Functionality

  • Unlimited users, databases & data
  • Drag & drop upload
  • Data migration
  • E-Signature integration
  • Print, email & download function
  • Workflow capabilities  
  • Custom branding & logo integration

How does FreeDocs work?

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1 - Collection

We will pack and collect the documents from your office through our internally managed fleet of tracked vehicles.On arrival, all archive boxes are booked onto our internal tracking system.

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2 - Scanning

We will scan your paper documents into text-searchable PDF's to populate your FreeDocs database. We can also manage the migration of data from your existing system into FreeDocs. 

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3 - FreeDocs

We will take the time to create custom filing structures and add metadata to the electronic documents for advanced searching. User access privileges are created and credentials are delivered to employees. 

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4 - Training

You can now benefit from quick and secure access to business documents whether you're in the office or working from home. Our experienced consultants will deliver face to face and virtual training to employees as required. 

Do you need our services? Contact us today on 0800 612 4065

Document management benefits

  • With 24/7 access to FreeDocs, you can review business-critical documents quickly and efficiently; whether you’re working from home or travelling to your next meeting.

  • A well-structured document management system eradicates the need for organisations to rely on paper records which typically take up valuable office space.

  • With access to detailed audit trails providing information on the date, time, user and action, you can monitor the flow of information throughout the business.

  • By storing your confidential documents on FreeDocs as opposed to a standard computer server, you can have the assurance that your records have the very best security and protection.   

  • Improve business workflow with features such as e-signing guaranteeing a quick and seamless exchange of electronic documents.

  • With the ability to apply advanced indexing fields to your documents, you can run custom reports to identify records which are due for evaluation for retention reasons or as part of GDPR compliance.

Document scanning services

Do you want to transition to a more secure, digital way of working but are overwhelmed at the thought of manually scanning boxes and boxes full of paper documents?

Scanning millions of documents a month, we can take care of digitising your paper records into electronic images. We will even upload the scanned documents into FreeDocs and create a custom file tree structure for your convenience. 

Following project completion, you may wish to scan, index and upload new documents into FreeDocs yourself. If you don’t have the time or resources, we’re more than happy to arrange daily, weekly or monthly collections to scan and populate your FreeDocs database with. 

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2019 document management award winners

Award-winning document management services

We are extremely proud to have received numerous awards for FreeDocs including Records Management Product of the Year 2019 and Product of the Year 2018. 

Our document scanning services have also been nationally recognised winning BPO/Outsourced Scanning Bureau Business of the year in 2018 2017, 2015, 2014 and 2013.

Why Storetec

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Accreditations

All operations are regularly audited and we're accredited to several world-recognised frameworks including ISO 27001 for Information Security and ISO 9001 for Quality Management, in addition to being GDPR compliant and awarded the Cyber Essentials certification.

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Experience

With decades of experience hosting electronic records, we're experts when it comes to secure and effective document management. Over the years we've digitised and hosted business-critical documentation for some of the most well-known organisations across the world

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Security

Our state-of-the-art scanning bureau has been designed to meet the highest standards of document management, security and protection. In addition, all Storetec staff have signed been fully DBS checked and have signed non-disclosure agreements for your peace of mind. 

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Ready to get started? Receive your free quote today

Connected Services

Document Scanning Services
Document Scanning

Investing in the latest equipment, we can digitise your paper documents into secure electronic images and upload these into your FreeDocs database for your convenience. 

Digital Mailroom Services
Digital Mailroom

Why not use FreeDocs to manage your everyday mail items? After setting up a PO box, we will collect, digitise and upload your scanned letters into FreeDocs for secure access. 

Large Format Scanning Services
Large Format Scanning

If your documents are A1, A0 or larger in size, we can digitise these into scalable images and upload them into FreeDocs ready for you to review and securely access. 

Related Case Studies

How we helped this client save time and money
FreeDocs Document Management

How we helped this client save time and money

We looked into document scanning years ago and were put off by cost and the complexity of the software. Storetec turned this on its head. READ MORE >