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i-Trac Records Management

Effective records management

With i-Trac, managing your archive boxes in storage has never been easier! 

Designed to complement our archive storage and scan on demand services,  i-Trac records management gives businesses the ability to self manage their paper archive in storage. At the click of a button, you can arrange scan on demand retrievals, order storage boxes/supplies, authorise secure shredding and more.

These features combined with advanced searching capabilities and the ability to manage the retention of your paper archive makes i-Trac an essential tool for effective records management.

In 2019 Storetec won Records Management Product of the Year at the Document Management Awards.

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i-Trac Features

i-Trac records management has been specially designed by Storetec to give businesses full visibility and control over their paper documents in storage. 

Some of i-Trac's records management features include: 

  • The ability to review a real-time inventory of boxes in storage, 24/7 from anywhere in the world.
  • Manage retention periods effectively with the ability to search by and arrange the destruction of boxes which reach their retention date.
  • Order additional storage boxes/ shredding sacks/ labels as and when required.
  • Schedule collections for additional boxes to be placed into storage.
  • Arrange the digital retrieval of any box in storage. We will pull the box from storage, digitise the contents and transfer the electronic document to you within 4 hours of the request.
  • Arrange the physical retrieval of any box in storage. You can choose either standard or next day delivery depending on the urgency of access.
  • Access the order audit log to review the details of all orders processed on the account. This is extremely beneficial for cost analysis and security provisions.
  • Add custom indexing fields you may need to search by.
  • Add item descriptions on the content of the archive boxes.
  • Custom Requests.
Do you need our services? Contact us today on 0800 612 4065

Benefits

Convenience

With i-Trac, records management has never been easier! You can arrange the destruction of boxes which have met their retention date, order more flatpacks for storage and request the digital retrieval of any records without even picking up the phone! To make life even easier, i-Trac can be accessed 24/7, anywhere in world meaning whether you’re working from home or travelling to and from meetings, you can keep on top of your records management tasks. 

Retention Management

Having an archive retention procedure is not only important for regulatory compliance but also ensures that you’re not paying unnecessary storage costs for records which have surpassed their retention. With i-Trac you can apply indexing data and run custom searches to identify boxes in rela\tion to retention dates.

Retrieval Access

i-Trac facilitates the retrieval process allowing clients to request access to both physical and scanned copies of their documents. At the click of a button, you can request a retrieval for documentation required for an audit, HMRC request or HR issue. On receipt of the request, Storetec will retrieve, digitise and transfer the scanned documents to you within just 4 working hours.

Document Storage & Scan on demand 

i-Trac has been designed by Storetec to assist businesses with the effective management of their records in storage. 

With several state-of-the-art storage facilities, we have the capabilities to store any number of boxes you have; whether its one box of personal documents or 100,000 boxes of business-critical records to be retained for years to come.                         

All storage facilities have been designed with security in mind and feature: restricted building access controls, internal and external CCTV, monitored fire and intruder alarms, perimeter fencing and more.

We even provide a scan on demand service, allowing you to digitally access any document in storage within just four working hours.

If you have a substantial archive of boxes and don't know where to start, why not arrange an on-site consultation? One of our experienced consultants will complete a free audit of the archive and talk you through the storage process step by step.

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Award-winning services

Our storage services have been recognised globally and we have been nominated for and won, various awards over the years. We are proud to have been named by the Document Manager Magazine as BPO/Outsourced Bureau Business of the UK for 2018 2017, 2015, 2014 and 2013.

Our cloud-based document management system FreeDocs also won Records Management Product of the Year 2019.

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Why Storetec

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Compliance

All documents are digitised in full compliance with British Standard BIP0008 for 'Evidential weight and legal admissibility’. All scanning operations are regularly audited, and we are accredited to a number of frameworks including ISO 27001 for Information Security.

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Experience

With over 16 years of experience in the document management industry, we have extensive experience digitising documents for some of the largest organisations in the UK and worldwide. 

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Security

At Storetec, we understand the importance of information security and confidentiality. All staff go through a strict screening process which incorporates DBS checks and signing of non-disclosure agreements. 

Ready to get started? Receive your free quote today

Connected Services

Document Storage Services
Document Storage

i-Trac has been specially designed to help you manage your archive boxes in secure storage. Read more about about our document storage solution today. 

Document Shredding Services
Document Shredding

On i-Trac, you can eve request for documents in storage which have surpassed their retention date to be securely shredded.

Document Scanning Services
Document Scanning

Need frequent access to your documents in storage? Why not go down the document scanning route and benefit from quick and convenient access to your documentation. 

Do you need our services? Contact us today on 0800 612 4065