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Invoice Capture

Invoice Scanning and capture

Our invoice capture service is ideal for businesses who regularly process invoices and are looking to transform their accounts payable process into an efficient streamlined process.

Collecting your documents on daily, weekly or monthly basis, we will digitise your invoices and capture any required data including date, number, supplier name, address and company information, items, quantities, description and more!

Captured data can be imported into a structured CSV/Excel file for internal analysis. We can either transfer the CSV/Excel file to you via SFTP or upload the data into your internal office finance system for a complete end to end solution. 

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Invoice processing challenges

In today's digital society, we would expect simple accounting tasks such as invoicing to be replaced with accurate, automated processes such as Storetec’s invoice capture service.

However, in reality, thousands of businesses continue to employ staff to complete entry-level accounting tasks.

Not only is this a waste of financial resources, but it can also lead to several other challenges:

  • No matter how reliable your workforce is, occasionally there will be cases of human error. Such mistakes could be overpayments or duplicating invoices; both of which could have a drastic impact on financial performance.
  • Manually inputting data from invoices into accounts payable systems such as Sage can be extremely time-consuming and a drain of company resources which could be better used.
  • Failure to pay invoices on time could cause mistrust and confusion between your business and the supplier; affecting future interactions and negatively impacting credit rating.
Do you need our services? Contact us today on 0800 612 4065

Invoice Capture Benefits 

Dealing with challenges surrounding the accounts payable process can feel like a nightmare, but it doesn’t have to be!

With our invoice capture solution, you can rely on automated processes which can bring your business several benefits:

Streamlined process

We will handle the everyday tasks of importing data into Sage, Oracle or whichever financial system your company uses; meaning you can make payments to suppliers and generate reports without delay. We will even set up a PO box to receive incoming invoices from your supplier's on-going. 

Improved accuracy

Outsourcing your invoice capture service to us removes the risk of overpayments and duplicating invoices, in addition to instilling confidence that compiled financial reports and statements are error-free. We continue to invest in the latest automated solutions, including OCR and ICR technology, to achieve accuracy levels up to 99.9%.

Enhanced Productivity

With us handling all basic accounting tasks, your employees can focus resources on important businesses activities. Achieving accounts payable productivity is a critical element in improving business operations and can help meet targets. 

How invoice capture works

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1 - Collection

We will set up and manage a dedicated PO box for all incoming invoices from your suppliers. Once received, all mail items will be logged onto our internal tracking system. 

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1 - Scanning

Mail items will be opened, manually prepared (removal of paperclips/staples) and scanned to the required output, for example, PDF. 

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3 - Capture

Once scanned into an electronic format, our team will begin the process of extracting key data from invoices such as supplier name, date, invoice number etc.  

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4 - Delivery

Captured data can be formatted into a CSV/Excel file and transferred via SFTP. Alternatively, we will feed your back office finance system with the data (eg Sage, Oracle, Pegasus).

OCR Invoice scanning 

You may be thinking, how do Storetec capture specific data from invoices? The answer is that we use sophisticated OCR technologies to capture data from predetermined fields, such as supplier name, date, quantity, etc. 

OCR is simply the recognition of printed or written text characters by a computer. In simple terms, OCR converts a page or picture into an electronic image. The engine will break down any potential letter shapes, character-by-character, analyse the electronic image, and then translate the character image into text characters. The result is a string of characters and spaces, matched from the database of different font characters held within the OCR software.

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Invoice capture services near me

If you're looking for a secure and experienced invoice capture provider, you will be pleased to know that Storetec provides its services across the UK and Worldwide. 

With a dedicated logistics team, we can collect your archive of documents from any office location or third-party storage provider across the UK or Worldwide. Our weekly collection points include London, Manchester, Birmingham, Liverpool, Leeds, Bristol, Newcastle, Southampton, Oxford and Wolverhampton.  

For on-going campaigns, we can set-up and manage a dedicated PO box for your customers and suppliers to return documents too. 

Award-winning services

Our invoice capture scanning solution has been recognised globally and we have been nominated for and won, various awards over the years. We are proud to have been named by the Document Manager Magazine as BPO/Outsourced Scanning Bureau Business of the year for 2018 2017, 2015, 2014 and 2013.

Our cloud-based document management system FreeDocs also won Records Management Product of the Year 2019.

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Why Storetec

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Compliance

All documents are digitised in full compliance with British Standard BIP0008 for 'Evidential weight and legal admissibility’. All scanning and capture operations are regularly audited, and we are accredited to a number of frameworks including ISO 27001 for Information Security.

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Experience

With over 16 years of dedicated testing and development into the latest automated capture solutions, Storetec has become market leaders in OCR and ICR technologies.

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Security

At Storetec, we understand the importance of information security and confidentiality. All staff go through a strict screening process which incorporates DBS checks and signing of non-disclosure agreements. 

Ready to get started? Receive your free quote today

Connected Services

FreeDocs Document Management
FreeDocs Document Management

Utilise FreeDocs as a secure back-up system to store your scanned invoices in case access is required in the future for clarification. 

Data Capture Services
Data Capture

Do you have other paper documents which could benefit from data capture? Read more about our service offering today. 

Document Scanning Services
Document Scanning

Have a bulk archive of documents to be scanned? Read more about our secure and accredited document scanning services today.  

Do you need our services? Contact us today on 0800 612 4065