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Invoice Capture Services

Our scanning solution will automate your accounts payable process

We can even upload captured data from your invoices directly into your finance system for a complete end-to-end solution. 

  • UK & International service
  • PO box management
  • Free consultation
  • ISO 27001, 9001 & 14001 accredited
  • Award-winning services
  • Confidentiality assured

How does invoice capture work?

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1 - Collection

We will set up and manage a dedicated PO box for all incoming invoices from your suppliers. Once received, all mail items will be logged onto our internal tracking system. 

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2 - Scanning

Mail items will be opened, manually prepared (removal of paperclips/staples) and scanned to the required output  (for example, PDF). 

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3 - Capture

Once scanned into a digital file, our team will begin the process of extracting key data from the invoices such as supplier name, date, invoice number & more.

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4 - Delivery

Captured data will be formatted into a CSV/Excel file and transferred via SFTP. Alternatively, we can feed your back office finance system with the data (eg Sage, Oracle, Pegasus).

Invoice capture benefits 

Dealing with challenges surrounding the accounts payable process can feel like a nightmare, but it doesn’t have to be!

With our invoice capture solution, you can rely on automated processes which can bring your business several benefits:

Streamlined process

We will handle the everyday tasks of importing data into Sage, Oracle or whichever financial system your company uses; meaning you can make payments to suppliers and generate reports without delay. We will even set up a PO box to receive incoming invoices from your supplier's on-going. 

Improved accuracy

Outsourcing your invoice capture service to us removes the risk of overpayments and duplicating invoices, in addition to instilling confidence that compiled financial reports and statements are error-free. We continue to invest in the latest automated solutions, including OCR and ICR technology, to achieve accuracy levels up to 99.9%.

Enhanced Productivity

By leaving us to handle all basic accounting tasks, your employees can focus on important businesses activities. Achieving accounts payable productivity is a critical element in improving business operations and can help meet targets. 

Invoice processing challenges

In today's digital society, we would expect simple accounting tasks such as invoicing to be replaced with accurate, automated processes such as Storetec’s invoice capture service.

However, in reality, thousands of businesses continue to employ staff to complete entry-level accounting tasks.

Not only is this a waste of financial resources, but it can also lead to several other challenges:

  • No matter how reliable your workforce is, occasionally there will be cases of human error. Such mistakes could be overpayments or duplicating invoices; both of which could have a drastic impact on financial performance.
  • Manually inputting data from invoices into accounts payable systems such as Sage can be extremely time-consuming and a drain of company resources which could be better used.
  • Failure to pay invoices on time could cause mistrust and confusion between your business and the supplier; affecting future interactions and negatively impacting credit rating.
Do you need our services? Contact us today on 0800 612 4065

OCR invoice scanning 

You may be thinking, how do Storetec capture specific data from invoices? The answer is that we use sophisticated OCR technologies to capture data from predetermined fields, such as supplier name, date, quantity, etc. 

OCR is simply the recognition of printed or written text characters by a computer. In simple terms, OCR converts a page or picture into an electronic image. The engine will break down any potential letter shapes, character-by-character, analyse the electronic image, and then translate the character image into text characters. The result is a string of characters and spaces, matched from the database of different font characters held within the OCR software.

map showing invoice capture services near me

Invoice capture services near me

If you're looking for a secure and experienced invoice capture provider, you will be pleased to know that Storetec provides its services across the UK and Worldwide. 

With a dedicated logistics team, we can collect your archive of documents from any office location or third-party storage provider across the UK or Worldwide. Our weekly collection points include London, Manchester, Birmingham, Liverpool, Leeds, Bristol, Newcastle, Southampton, Oxford and Wolverhampton.  

For on-going campaigns, we can set-up and manage a dedicated PO box for your customers and suppliers to return documents too. 

Award-winning services

Our invoice capture scanning solution has been recognised globally, and we have been nominated for and won various awards over the years. We are proud to have been named by the Document Manager Magazine as BPO/Outsourcing/Bureau Business of the Year in 2022, 2021, 2020, 2018, 2017, 2015, 2014 and 2013.

Our cloud-based document management system FreeDocs also won Compliance Product of the Year 2020.

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Why Storetec

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All records are digitised in full compliance with British Standard BS 10008 for the 'Evidential Weight and Legal Admissibility' of electronic documentation. Our scanning operations are regularly audited, and we're accredited to several world-recognised frameworks, including ISO 27001 for Information Security.

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With decades of experience in the document management industry, we're experts when it comes to digitising documents. Over the years we've invested in the latest scanning equipment enabling us to digitise a range of documents for some of the most well-known organisations across the world.

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Our state-of-the-art scanning bureau has been designed to meet the highest standards of document management, security and protection. In addition, all Storetec staff have signed been fully DBS checked and have signed non-disclosure agreements for your peace of mind. 

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Ready to get started? Receive your free quote today

Connected Services

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FreeDocs Document Management

Utilise FreeDocs as a secure back-up system to store your scanned invoices in case access is required in the future for clarification. 

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Do you have other paper documents which could benefit from data capture? Read more about our service offering today. 

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Have a bulk archive of documents to be scanned? Read more about our secure and accredited document scanning services today.  

Do you need our services? Contact us today on 0800 612 4065