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When it comes to Large Format Scanning, size matters!

Does your business require large format documents to be digitised?

Do you find it difficult to allocate the space to house all of these?

Have you had difficulties with editing larger paper files, including maps and architectural plans?

If you’ve answered ‘yes’ to at least one of these questions, you really should be thinking about making the move to digital.

What is Large Format Scanning?

Storetec’s large format scanning service uses top-of-the-range scanners to convert your large documents to manageable bite size digital files. These can be stored on a hard drive, returned electronically or uploaded in a secure cloud-based system, which can be accessed remotely by a variety of devices wherever you are in the world. Don’t worry, this doesn’t mean that the quality of your documents will be compromised. You can rest assured that our large format scanning machines maintain both quality and quantity 100% of the time.

Large Format Scanning: a timeline

1. Pick up. We come to you. We love to travel and get out to meet our clients, so we pick up your large format documents from wherever you’re based. It doesn’t matter if it’s a small project of several archive boxes or a large project of several thousand; we will take care of it all for you.

2. Secure HQ. Much like the Batcave, our HQ is one of the most secure facilities in Europe. We take all of your documents here.

3. Document scanning accreditation. All of the large format documents we scan are processed in full compliance with British Standard Institute BIP0008 (evidential weight and legal admissibility of information stored electronically). This is essential in ensuring that the authenticity and content of the scanned images can never be questioned.

4. Digital conversion. We work quickly to convert your large format paper documents into digital images.

5. Delivery. Once we have scanned your documents, we will send them to you either electronically or on portable media. You can also have all your large format documents uploaded to our online document management system, FreeDocs, giving you access to your documents anywhere in the world 24/7. Depending on your preference, we either deliver the original paper documents back to your premises, store them in our dedicated storage facility, and/or shred and recycle them in line with your document retention policy.

Depending on the size of your archive, we can collect, digitise and return within as little as 72 hours!

Which Large Format Documents are eligible for scanning?

All large format documents are eligible for scanning, which include:

  • Architectural drawings
  • Maps
  • Construction drawings
  • Utility plans
  • CAD
  • Blue Prints
  • Manuscripts
  • Shipping Plans
  • Artwork
  • Posters
  • Seismograph

If your large format documents are not listed above, don’t worry, it’s the size that matters!

Large Format Sizes

Document Size - Width x Height (mm) - Width x Height (in)
A2 420 x 594 16.5 x 23.4
A1 594 x 841 23.4 x 33.1
A0 841 x 1189 33.1 x 46.8
2A0 1189 x 1682 46.8 x 66.2
4A0 1682 x 2378 66.2 x 93.6

What are the benefits of Large Format Scanning?

1. Enhanced quality. The scanners we use to convert paper to digital are able to pick up feint lines and clear up areas on documents, ensuring an exceptionally sharp digital image – perfect if you’re then sending the file on to one of your clients.

2. Saved space. Gone are the days when you’d have to find room in your office to house large paper documents. Instead of herding your employees together like sheep in an attempt to free up some space, digitising your documents will ensure that Ben from the drawing team and Sally from facilities are not restricted for office space.

3. Protection from damage. Converting your large documents to digital files means that you will always have a back-up of your hard copies, whether you choose to discard the paper version or not. Losing an important document that is attached to a crucial client isn’t a situation that any business wants to find themselves in.

Why not say hello?

We help thousands of businesses across the world to make that switch to digital. We’d love to hear from you to talk you through the large format scanning packages we have on offer.  

We're happy to talk you through any aspect of the process. Please get in touch today if you have any questions.

How does Large Format scanning work?

1. Pick up. We come to you. We love to travel and get out to meet our clients, so we pick up your large format documents from wherever you’re based. It doesn’t matter if it’s a small project of several archive boxes or a large project of several thousand; we will take care of it all for you.

2. Secure HQ. Much like the Batcave, our HQ is one of the most secure facilities in Europe. We take all of your documents here.

3. Document scanning accreditation. All of the large format documents we scan are processed in full compliance with British Standard Institute BIP0008 (evidential weight and legal admissibility of information stored electronically). This is essential in ensuring that the authenticity and content of the scanned images can never be questioned.

4. Digital conversion. We work quickly to convert your large format paper documents into digital images.

5. Delivery. Once we have scanned your documents, we will send them to you either electronically or on portable media. You can also have all your large format documents uploaded to our online document management system, FreeDocs, giving you access to your documents anywhere in the world 24/7. Depending on your preference, we either deliver the original paper documents back to your premises, store them in our dedicated storage facility, and/or shred and recycle them in line with your document retention policy.

Experienced

The Storetec team have been scanning, storing and managing critically important documents for well over 15 years.

We’re well known in our industry for our expertise, outstanding customer service and extremely high attention to detail. We've been voted the best Outsourcing BPO/Bureau Business of the Year by Document Manager Magazine 2017 and won Service/Support Company of the Year in 2016!

Trusted

Our team have years of experience handling sensitive, business-critical information for both large and small organisations across the UK and worldwide.

Often these documents are the only copies in existence, so it's crucial we ensure protection and compliance at every level.

Do you want a quicker, easier and safer way to manage your documents? Let’s talk...

Contact Details

● Tel: (0800) 612 4065

● Email: support@storetec.net

Or fill out our Online Form

How can Storetec help with our paper drawings and construction plans?

We can convert your drawings and plans in to digital files, hosting them on our cloud based system called FreeDocs. This allows you and other authorised users full access, sharing and printing ability 24 hours a day, from any location that has full internet access.

What documents can you work with?

At Storetec, we can work with a wide variety of documents, including but not limited to maps, construction plans, posters, graphics and drawings in high quality mono, grayscale, lineart, full colour or black and white.

Does this service save us money and space on storage?

Yes! If you're in the construction, architectural, manufacturing or highways industry, you'll know that large format drawings and plans take up a vast amount of space.

By digitising and archiving these documents, you can save money on storage and put your new found space to much better use.


LARGE CABINET
(Approx 20,000)

4 DRAWER CABINET
(Approx 12,000)

3 DRAWER CABINET
(Approx 9,000)
 

ARCHIVE BOX
(Approx 1,800)

BOX FILE
(Approx 500)

LEVER ARCH
(Approx 350)
 

FILE
No files:
Avg pages per file:

LARGE FORMAT

MICROFORMS
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