We have scanned patient, healthcare and medical records for NHS trusts and ICBs across the UK.
We will pack and collect the medical documents from your practice or hospital through our internally managed fleet of tracked vehicles. For large-scale projects, a collection schedule will be arranged to suit your diary.
On arrival, all archive boxes are booked onto our internal tracking system and transferred to production where each medical record is manually prepared for scanning (removal of paperclips & staples).
Our experienced technicians will scan your documents in B&W or colour, exporting the digital image to your preferred format (e.g.PDF). Electronic records will also be indexed according to patient DOB, NHS number or any other reference.
Electronic documents are uploaded to the cloud, enabling flexible, remote access and effective document management. Alternatively, you can choose access via SFTP or an encrypted hard-drive.
With our medical record scanning solution, your practice can:
Continuous investment in the latest scanning equipment means we can scan any patient record or medical document you have, no matter the size, quality or format.
Not only do we have extensive experience working with the NHS, but we've also scanned medical records belonging to various private healthcare organisations including dentists, pharmacies, opticians, sexual health and mental health services. We have extensive experience scanning the following types of records:
Working with the NHS on numerous scanning projects, we've built long-term relationships with many Trusts and ICBs and individual consultants and surgeons.
With the NHS storing and processing millions of patient records yearly, having the ability to access critical information about individuals who require care quickly and efficiently is vital.
“Digital systems are the foundation upon which we will build a modern, efficient and responsive health service.”
Storetec is committed to helping as many NHS healthcare practices as possible make the paperless initiative a realistic goal.
As part of our document scanning service, one of our experienced consultants will visit your practice free of charge to gain a full understanding of the project requirements. We will also complete an audit of your medical archive, offering valuable advice on retention periods and data protection regulations.
Ensuring patient data is kept private and confidential is fundamental to the doctor-patient relationship. Under GDPR, medical practices will need to gain consent when collecting patient data and ensure this data is stored in an accessible yet safe location. GDPR is a welcome move for medical and healthcare services as it will remove many of the grey areas that have led to breaches in the past and will ensure that patient data is more likely to be managed successfully.
Storetec is founded on the provision of secure, quality services to meet the demands of all public and private medical services. Throughout the scanning process, we work to stringent standards, including ISO 27001 for Information Security, ISO 9001 for Quality Management and BS10008 for the Evidential Weight and Legal Admissibility of Electronic Information.
If you're looking for a secure and experienced medical record scanning provider, then look no further!
With a dedicated logistics team, we can collect your archive of medical records from any office location or third-party storage provider across the UK or Worldwide. Our weekly collection points include London, Manchester, Birmingham, Liverpool, Leeds, Bristol, Newcastle, Southampton, Oxford and Wolverhampton.
If you have offices outside of the EU, we will create a tailored collection schedule utilising air freight and shipping as the main mode of transportation.
Our medical record scanning services have been recognised globally, and we've been nominated for and won various awards over the years. We are proud to have been named by the Document Manager Magazine as BPO/Outsourcing/Bureau Business of the Year in 2022, 2021, 2020, 2018, 2017, 2015, 2014 and 2013.
Our cloud-based document management system FreeDocs was also named Compliance Product of the Year in 2020.
All records are digitised in full compliance with British Standard BS 10008 for the 'Evidential Weight and Legal Admissibility' of electronic documentation. Our scanning operations are regularly audited, and we're accredited to several world-recognised frameworks, including ISO 27001 for Information Security.
With decades of experience in the document management industry, we're experts when it comes to digitising documents. Over the years we've invested in the latest scanning equipment enabling us to digitise a range of documents for some of the most well-known organisations across the world.
Our state-of-the-art scanning bureau has been designed to meet the highest standards of document management, security and protection. In addition, all Storetec staff have been fully DBS checked and have signed non-disclosure agreements for your peace of mind.
"We have worked with Storetec for a number of years and they have consistently provided us with an exceptional service. They are always able to fulfil our ever-changing needs and do so in the most professional way whilst ensuring that regulatory compliance is achieved."
Our client wanted to leave a digital archive to help the new NHS body access documents quickly. They chose our experts to manage the project. READ MORE >
Simply let us know the size of your paper archive and let us do the rest
Total Estimated images: 0