London | Manchester | Birmingham | Newcastle | Hull

Need help securing your data? Call (0800) 612 4065

free quote
your free quote

Scan on demand

Scan on Demand 

Scan on demand is ideal for those businesses looking for a long term digital solution but have a strict budget. Placing all archive boxes into secure storage, we will give you the ability to retrieve any documents required.

When you need access to a file, all you have to do is submit your request via i-Trac and let Storetec take care of the rest! We will locate, digitise and electronically transfer the document you need within 4 hours of receiving the request.

We can also arrange physical retrievals if required by the client. In this case, the warehouse operatives will retrieve the appropriate box from storage and arrange for this to be physically posted to you via recorded delivery.

storetec employee in warehouse scanning on demand

Archive storage security 

All storage centres are located within a 6-mile radius to the main scanning bureau and have been designed to give your paper archive the best possible security and protection with:

  • Restricted building access controls.
  • Internal and external CCTV.
  • Monitored fire and intruder alarms.
  • Triple walled secure archive boxes
  • Perimeter fencing.
  • Specialist climate control features.
  • Live barcode tracking system (i-Trac).
Do you need our services? Contact us today on 0800 612 4065

Scan on Demand Benefits

Saved office space 

Remove those filing cabinets in your office whilst having the ability to access any document required within a couple of hours means you can have the best of both worlds! 

Cost-Effective

Scan on demand is the perfect solution for those businesses looking to implement a more digital way of working, but don't have the budget available to digitise the complete archive. Essentially you're only paying to digitise individual files/boxes as and when you require access to them! 

Security

Give your paper records better protection against fire and flood risks by choosing Storetec as your document storage provider. Our facilities are complete with high-security measures such as 24/7 CCTV, restricted building access controls and monitored fire alarms. 

How scan on demand works

collection icon

1 - Collection

Our logistics team will arrange the collection of your archive boxes from your office location, whether you're based in the UK or internationally. Flatpack boxes & packing services can be provided.

storage icon

2 - Storage

Archive boxes are transported to their dedicated storage bay where they will likely remain until documents need to be retrieved or their retention period ends.

retrieval icon

3 - Retrieval

Once in storage, you can request to digitally retrieve any file or box by using i-Trac or contacting the support team directly. 

access icon

4 - Access

We will locate, digitise and electronically transfer the scanned documents to you within 4 working hours. 

i-Trac records management

We've specially designed i-Trac for Scan on Demand clients who may wish to request access to their documents in physical storage.

As a records management system, i-Trac has a number of other features including the ability to: 

  • View a comprehensive list of records in storage.

  • Order storage boxes and supplies.

  • Search and locate records on the database.

  • Schedule collections from pre-authorised locations.

  • Arrange Scan-on-Demand retrievals.

  • Arrange physical retrievals.

  • Index and update item descriptions.

  • Arrange document shredding for items past retention.

  • Access audit reports

Find out more

Document storage boxes 

Do you need some flatpack archive boxes for your records going into storage? Not a problem. Complete with handles and a lid, our archive boxes have been carefully designed to protect your paper documents throughout their entire lifecycle. 

We offer a range of archive boxes to fit any paper size comfortably; whether you have large format drawings, standard A4 documents or A3 lever arch folders. 

We can arrange for flatpack archive boxes to be posted to you in advance, or can even provide on-site packing services saving your time and resources. 

Contact the Storetec team to discuss your scan on demand project today. 

Scan on demand services near me

If you're looking for a secure and experienced scan on demand provider, then look no further!

With an internal logistics team and fleet of collection vehicles, we can collect your archive of boxes for storage from any office location or third-party storage provider across the UK or Worldwide.

Our weekly collection points include London, Manchester, Birmingham, Liverpool, Leeds, Bristol, Newcastle, Southampton, Oxford and Wolverhampton. Simply let us know your office location, and we will create a collection schedule tailored to suit your diary.

If you have offices outside of the EU, we will use air freight and shipping as the primary mode of transportation. 

Award-winning services

Our storage services have been recognised globally and we have been nominated for and won, various awards over the years. We are proud to have been named by the Document Manager Magazine as BPO/Outsourced Bureau Business of the UK for 2018 2017, 2015, 2014 and 2013.

Our cloud-based document management system FreeDocs also won Records Management Product of the Year 2019.

Why Storetec

Security

Our storage facilities have been built to give your documents the best possible security and feature 24-hour CCTV, restricted building access controls, perimeter fencing and specialist box tracking systems.

Fast Retrievals

At a minimum we complete scan on demand retrievals within just four working hours, meaning you can access the documents you need quickly and efficiently. 

Experience

With over 16 years of experience in the document management industry, we have extensive experience storing and scanning documents for some of the largest organisations in the UK and worldwide. 

Ready to get started? Receive your free quote today

Connected Services

Document Scanning Services
Document Scanning

Do you have a bulk archive of documents to be scanned? Read more about our secure and accredited document scanning solution today. 

Document Shredding Services
Document Shredding

For paper documents which have surpassed their retention period, we also provide a secure shredding service. All paper records are destroyed in compliance with British Standard EN15713.

FreeDocs Document Management
FreeDocs Document Management

Access your scanned documents instantly and securely on Storetec's cloud-based based document management system FreeDocs!

Do you need our services? Contact us today on 0800 612 4065