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Specialist Storage
Microfiche & microfilm storage services
We often speak with companies who have archives full of microfiche, microfilm and aperture cards and want to utilise their storage space more efficiently.
Not only can these types of microform take up vast amounts of space, but they must be stored in strict climate and humidity conditions to avoid damage. Corruption from heat and light exposure could result in historical information stored in microform being lost forever.
Within our storage facility, we have created a dedicated storage area for such types of records. As part of our specialist storage service, we also store magnetic tapes, hard disks and flash drives.
As part of the service, we provide specialist account management which includes advice and guidance on the best way to store delicate documentation.
How specialist storage works
1 - Collection
Our logistics team will arrange the collection of your archive boxes from your office location, whether you're based in the UK or internationally. Flatpack boxes & packing services can be provided.
2 - Ingestion
All boxes will be booked into our goods inwards area where barcoding and weighing take place. Boxes are tracked onto Storetec's internal records management system, i-Trac.
3 - Storage
Archive boxes are transported to their dedicated storage bay where they will likely remain until their retention period ends and secure shredding can be authorised.
i-Trac
On an on-going basis. your boxes in storage can be effectively managed using our cloud-based records management system, i-Trac.
We take extra precautions to ensure that delicate records such as microforms that have strict temperature restrictions are stored in the correct environment.
All operations are regularly audited, and we're accredited to a number of frameworks including ISO 27001 for Information Security and ISO 9001 for Quality Management.
Our dedicated specialist storage areas are complete with:
- 24/7 Climate monitoring
- 24/7 Humidity monitoring
- Restricted building access controls
- Monitored fire & intruder alarms
- Internal & external CCTV
- Specialist box tracking
Benefits
Our specialist storage service offers your business many benefits, including:
Cost Saving
With minimal monthly storage charges, it's much more cost-effective to store your records with us than pay for office rental space. In central locations with high-cost rental space such as the Capital, every square meter matters.
Security
Specific document types such as microfiche, microfilm and aperture cards are incredibly susceptible to heat and light damage. Simply storing these types of records by a radiator could result in significant damage and documents being lost forever. With designated climate and humidity monitoring zones, you can be assured that your documents are stored in a safe environment for their entire lifetime.
Effective archive management
With our specialist document storage service, you can complete records management tasks without leaving your desk! Using i-Trac, you can manage retention periods and request for certain documents to be required for auditing purposes.
i-Trac Records Management System
Designed to complement our specialist archive storage service, i-Trac gives businesses the ability to self manage their paper archive in storage. At the click of a button, you can arrange physical and scan on demand retrievals, order storage boxes/supplies, authorise secure shredding and more.
These features combined with advanced searching capabilities and the ability to manage the retention of your paper archive makes i-Trac an essential tool for effective records management.
Award-winning services
Our storage services have been recognised globally and we have been nominated for and won, various awards over the years. We are proud to have been named by the Document Manager Magazine as BPO/Outsourced Bureau Business of the year in 2020, 2018 2017, 2015, 2014 and 2013.
Our cloud-based document management system FreeDocs also won Compliance Product of the Year 2020.
Why Storetec
Fast Retrievals
We understand that you may require access to documentation in storage, which is why we offer a scan on demand retrieval service. We will retrieve, digitise and transfer the records to you within just 4 working hours.
Experience
With over 16 years of experience in the document management industry, we have extensive experience storing documents for some of the largest organisations in the UK and worldwide.
Security
Our storage facilities have been built to give your documents the best possible security and feature 24-hour CCTV, restricted building access controls, perimeter fencing and specialist box tracking systems.
Connected Services
Is it likely you will require access to documents in storage? With our scan on-demand service, we will retrieve, scan and transfer the electronic images at your convenience.
If you have a bulk archive of microfiche to be scanned, we can tailor the project to include both microfiche scanning and specialist storage services.
If you're unsure what documents are being stored on your archives of microfilm, why not go down the microfilm scanning route?
Receive Your Free Quote
Simply let us know the size of your paper archive and let us do the rest
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